All documents must be completed and submitted to the GLA administrative offices at least 2 weeks prior to the next board meeting for them to be considered. House design standards are in sections 1 and 2 of the Masterplan. Road and Driveway design standards are here. An application is not considered complete, and thus ready for processing/review, until the corner survey markers for the lot are found and flagged. The corner boundaries are required to be viewed during the on-site review process. The flagging must be completed by the time the application is submitted. Project Committee personnel are not expected to find the corners, and/or any easement boundaries, for the Landowners. If the landowners are not capable of this work, the GLA has a FAQ on the website about getting local surveyors (here).
Project Application Process
Instructions for Project Review Application Forms
As required by Section 6.01 of the Glastonbury Covenants, when Glastonbury landowners are planning to build a structure they are required to first submit their plans to the Project Review Committee of the Glastonbury Landowners Association.
Projects that do not need an application:
landscaping
dormers irrigation system
house painting outdoor lighting (lampposts and or walkway lights)
pergola fence
patio walk
uncovered decks pond (depending upon size & depth)
dirt moving fire pit installation
roof replacement gates
siding replacement foot bridges
front door or garage door upgrades flagpoles
stone veneers driveway entry arches
window replacement trellises
subsequent skylight installation stupas
Projects that do an need application (Application for Preliminary Project Approval):
Residence: Form A-1
Garage: Form A-2 (fewer than 500 sq ft); orA- 3 (500 sq ft or larger)
Shop: Form A-2 (fewer than 500 sq ft); orA- 3 (500 sq ft or larger)
Barn: Form A-2 (fewer than 500 sq ft); orA- 3 (500 sq ft or larger)
Greenhouse (including hoop houses): Form A-2 (fewer than 500 sq ft); orA- 3 (500 sq ft or larger)
Addition: Form A-4
Guest house: Form A-5
Well: Form B
Septic/Sewage disposal system – Form C
Subdivision/Family conveyance/Boundary adjustment – Form D
Road: Form E (refer to road standards)
Driveway: Form E
Factory-built residence or structure: Form F
Manufactured home: Form G
Variance: Form H
Commercial/Institutional: Form I
Signage: Form J
Blasting: Form K
Built-in pool: Form L
Pond (depending upon size): Form M
Miscellaneous Other Project: Form N
This is a 2-part process which involves several steps in each part:
Part 1: An application for preliminary approval before beginning the project
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Landowner fills out and submits Project Forms including fee payment
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Project Review Committee Meets/Discusses/Visits Build Site
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Project is presented to the GLA Board
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If the board approves the project, landowner may begin building subject to
PRC oversight with permission to enter the property to assure building conforms to the specifications submitted.
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If the board does not grant preliminary approval or approval is pending, building may not begin until the application fulfills the board’s requirements, and the new/revised version receives approval.
Part 2: An application for final approval at the completion of the project
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Project Review Committee Member Visit
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Schedule Refund of Construction Bond within three years of starting the project, subject to renewal with a written request to the PRC.
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Project Review Application Materials:
Step 1. For preliminary project approval, all projects require that you complete:
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The “Project Review Application” and,
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One or more of Forms A–K that are appropriate for your project. (Note the non-refundable fee of $50 for the first form and $20 for additional forms submitted at the same time.)
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A plat map or site drawing drawn to scale showing the entire lot indicating the location and dimensions of the proposed construction, setback distances shown from the proposed construction to the nearest property boundaries, as well as any existing structures or development on the lot for reference including the well, septic system and drainfields (site plan example).
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Elevation and Plan views of the proposed structure(s) as appropriate (building plan example).
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All forms must be submitted at least 2 weeks prior a GLA Board Meeting.
Note: The Project Review Application Instructions are linked below, please read ALL the instructions before choosing the appropriate forms from the “Project Review Applications Forms” linked further below.
Project Review Application Process & Procedure Instructions <-Download
Applicant Checklist <- Download
Project Review Application Forms:
The following forms have been provided in separate PDF (Portable Document Format) files you can download, print, fill out and submit. You can send these to the GLA Post Office Box, or scan them in
as images or PDF’s and email them to the Official GLA Info Account.
Step 1: All Projects Must include…
Application for Preliminary Project Approval (Additional Forms may be needed)
Form C: Septic / Sewage Disposal System
Form D: Subdivision / Family Conveyance / Boundary Adjustment
Form F: Factory-Built Residence or Structure
Form G: Manufactured Home Placement
Form I: Commercial / Institutional
Form J: Signage / Other Project
Step 2: Application for Final Project Approval
1. The “Application for Final Project Approval” submitted
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A Project Review Committee member’s in-person site inspection arranged and completed during which the preliminary approval conditions are shown to have been met in order to reclaim the construction bond.
Note:
To read PDF files, make sure you install the latest version of Adobe Acrobat Reader (free software). In some cases, older versions of the Acrobat Reader software are unable to open the latest version
PDF files. If you are affected by this problem, please be sure to upgrade to the latest version of Acrobat Reader.
Project Fees:
These are fees are paid to the GLA to help cover the cost to process and review the application, and to contribute to the expense of maintaining our roads as a result of construction activity.
Refundable Fees:
A refundable Construction Bond is required in most cases. This gives landowners an incentive to clean-up and re-seed their property at the conclusion of their project.
Non-Refundable Fees:
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There is a non-refundable $50 application fee for all project review applications which helps cover the cost of copying the application for the board members and the necessary administration time. (This application fee includes one [1] form A-K.)
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Each additional form submitted with the same project review application at the same time incurs an additional non-refundable fee of $20 . There is a non-refundable Project Impact fee which is designed to help cover the extra road maintenance costs incurred by heavy equipment using our roads during construction projects. Please see the Fee Schedule for Structures and the bottom of the Forms for the impact fees for wells, septic systems, roads/driveways, etc.
Road Damage:
If the construction or installation process causes damage to a road that is maintained by the GLA, the GLA will have their maintenance contractor fix the damage with the cost of that repair to be paid by
the landowner responsible. A bill for the damage will be sent to the landowner, to be paid within 30 days. After 30 days, unpaid damage bills will be added to the landowner’s assessments with interest accrued at the GLA interest rate each month that the bill remains unpaid.
Impact Fee & Construction bond fee schedule for structures <–Download
Project Review
The Project Review Committee will review project materials to ensure that the guidelines established by the Covenants and standards of Glastonbury are being met. The committee will also give recommendations and conditions for preliminary approval as needed.
Part of this process is an in-person site review to determine if setback requirements have been met: any building, septic system, drain field, well or driveway must have adequate distance from property lines, streams, ponds, etc. to meet county and GLA standards. In the case of driveways and roads, there must be adequate site distance at the point where the driveway or road enters into a Glastonbury platted road or subdivision road, and the grade should be no greater than
10%. When there is an existing ditch along the side of the platted road, the Committee will determine whether a culvert is needed under the driveway. Another aspect reviewed is whether the any proposed roads meet Road Standards (link).
Presentation to the GLA Board
After reviewing a project application, the Project Review Committee presents it to the GLA Board during the monthly board meeting. As a result of the Board’s review, the applicant is then sent a form
that indicates the approval status along with any recommendations or conditions for approval.
Final Approval
When a landowner has completed their project, they will apply for final approval. At this time, a committee member visits the site to ensure that conditions for approval have been met, and the Construction Bond (if previously collected) is scheduled for refund.
Upon Completing Project Review Application Forms
Please return your completed forms, along with any supplementary information that may be required for your application, to the above address. Applications need to be received at least 2 weeks before a GLA Board meeting to allow time for review. Board meetings are generally scheduled on the first or second Monday of each month and are posted on our web site.
If you have any questions regarding these forms or your construction project, please don’t hesitate to contact a member of the Project Review Committee.
Note:
The Glastonbury Covenants, Bylaws, Master Plan and Standards are posted on our web site and can
be downloaded by clicking on this link.