Projects and Improvements

All documents must be completed and submitted to the GLA administrative offices at least 2 weeks prior to the next board meeting for them to be considered.  House design standards are in sections 1 and 2 of the Masterplan.  Road and Driveway design standards are here.  An application is not considered complete, and thus ready for processing/review, until the corners of the corner survey markers for the lot are found and flagged. The corner boundaries are required to be viewed during the on-site review process.   The flagging must be completed by the time the application is submitted.  Project Committee personnel are not expected to find the corners, and/or any easement boundaries, for the Landowners.  If the landowners are not capable of this work, the GLA has a FAQ on the website about getting local surveyors (here).

 

Project Application Process

Instructions for Project Review Application Forms

As required by Section 6.01 of the Glastonbury Covenants, when Glastonbury landowners are planning to build a home, an addition or structure, a driveway or road, install a well or septic system, install a manufactured home or subdivide, etc., they are required to first submit their plans to the Project Review Committee of the Glastonbury Landowners Association.

This is a 2-part process which involves several steps in each part:

Part 1:  An application for preliminary approval before beginning the project

    1. Landowner fills out and submits Project Forms including fee payment
    2. Project Review Committee Meets/Discusses/Visits Build Site
    3. Project is presented to the GLA Board

Part 2:  An application for final approval at the completion of the project

    1. Project Review Committee Member Visit
    2. Schedule Refund of Construction Bond (If Applicable)

Project Fees:

These are fees are paid to the GLA to help cover the cost to process and review the application, and to contribute to the expense of maintaining our roads as a result of construction activity.

Refundable Fees:

A refundable Construction Bond is required in most cases.  This gives landowners an incentive to clean-up and re-seed their property at the conclusion of their project.

Non-Refundable Fees:

  • There is a non-refundable $25 application fee for all project review applications which helps cover the cost of copying the application for the board members and the necessary secretarial time.  (This application fee includes one [1] form A-J.)
  • Each additional form submitted with the same project review application at the same time incurs an additional non-refundable fee of $10.
  • There is a non-refundable Project Impact fee which is designed to help cover the extra road maintenance costs incurred by heavy equipment using our roads during construction projects.

Road Damage:

If the construction or installation process causes damage to a road that is maintained by the GLA, the GLA will have their maintenance contractor fix the damage with the cost of that repair to be paid by the landowner responsible. A bill for the damage will be sent to the landowner, to be paid within 30 days. After 30 days, unpaid damage bills will be added to the landowner’s assessments with interest accrued at the GLA interest rate each month that the bill remains unpaid.

Impact Fee & Construction bond schedule <– Download

 


Project Review Application Materials:

All projects require that you complete:

  1. The “Project Review Application Cover Sheet” and,
  2. One or more of Forms A–F that are appropriate for your project.  (Note the non-refundable fee of $25 for the first form and $10 for additional forms submitted at the same time.)
  3. A plot map or site drawing showing the entire lot indicating the location of the proposed construction, distances shown from the proposed construction to the nearest property boundaries, as well as any existing structures or development on the lot for reference including septic system and drainfields (site plan example).
  4. Elevation and Plan views of the proposed structure(s) as appropriate (building plan example).
  5. All forms must be submitted at least 2 weeks prior a GLA Board Meeting.

Note:  The Project Review Application Instructions are linked below, please read ALL the instructions before choosing the appropriate forms from the “Project Review Applications Forms” linked further below.

Project Review Application Instructions <- Download

Applicant Checklist <- Download

Project Review Application Forms:

The following forms have been provided in separate PDF (Portable Document Format) files you can download, print, fill out and submit.  You can send these to the GLA Post Office Box, or scan them in as images or PDF’s and email them to the Official GLA Info Account.

Step 1:  All Projects Must include…

Application for Preliminary Project Approval

Additional Forms may be needed

Form A:  Residence / Addition / Other Structure
Form B:  Well
Form C:  Septic / Sewage Disposal System
Form D:  Subdivision / Family Conveyance / Boundary Adjustment
Form E:  Road / Driveway
Form F:  Factory-Built Residence or Structure
Form G:  Manufactured Home Placement
Form H:  Variance
Form I:   Commercial / Institutional
Form J:  Signage / Other Project

Step 2:

Application for Final Project Approval

Note:  To read PDF files, make sure you install the latest version of Adobe Acrobat Reader (free software). In some cases, older versions of the Acrobat Reader software are unable to open the latest version PDF files. If you are affected by this problem, please be sure to upgrade to the latest version of Acrobat Reader.


 Project Review

The Project Review Committee will look at various aspects of the project to ensure that the guidelines established by the Covenants and standards of Glastonbury are being met. The committee will also give recommendations and conditions for preliminary approval as needed.

One aspect reviewed by the committee is setback requirements: any building, septic system, drain field, well or driveway must have adequate distance from property lines, streams, ponds, etc. to meet county and GLA standards. In the case of driveways and roads, there must be adequate site distance at the point where the driveway or road enters into a Glastonbury platted road or subdivision road, and the grade should be no greater than 10%. When there is an existing ditch along the side of the platted road, the Committee will determine whether a culvert is needed under the driveway.

Presentation to the GLA Board

After reviewing a project application, the Project Review Committee presents it to the GLA Board during the monthly board meeting. As a result of the Board’s review, the applicant is then sent a form that indicates the approval status along with any recommendations or conditions for approval.

Final Approval

When a landowner has completed their project, they will apply for final approval. At this time, a committee member visits the site to ensure that conditions for approval have been met, and the Construction Bond (if previously collected) is scheduled for refund.


Upon Completing Project Review Application Forms 

Please return your completed forms, along with any supplementary information that may be required for your application, to the above address.  Applications need to be received at least 2 weeks before a GLA Board meeting to allow time for review.  Board meetings are generally scheduled on the first Monday of each month and are posted on our web site.

If you have any questions regarding these forms or your construction project, please don’t hesitate to contact a member of the Project Review Committee.

Note:  The Glastonbury Covenants, Bylaws, Master Plan and Standards are posted on our web site and can be downloaded by clicking on this link.